BettersubbookUser guide / Your schedule
Linking Google or Outlook
Sign in to Google or Outlook / Microsoft 365 once, then press Scan whenever you want fresh results.
- Access is read-only. Bettersubbook can't create, edit or delete events.
- You can link Google, Microsoft, or both. A shift found in both is offered once.
- Prefer not to sign in? Import a file or use a calendar link.
Link a calendar
- Open SettingsIn the popup, go to Settings. The top card is Calendar.
- Choose a providerPress Link calendar, then pick Google Calendar or Outlook / Microsoft 365.
- Sign inA sign-in window opens and asks you to allow read-only calendar access. Browsers close the popup when this window opens. That's normal.
- Let it scanBettersubbook finishes the sign-in and runs the first scan in the background. Reopen the popup: the Calendar card shows “Scanning…”, then how many possible shifts were found.
- Review what it foundThe card links to Review: “N events are waiting in Review”. See Review.
Scanning
Once linked, the Calendar card shows the number found, when you last scanned, and two buttons:
- Scan again scans every linked calendar and calendar link. Use it after your schedule changes.
- Manage opens Calendar settings (below).
A Google scan looks about five months (150 days) ahead. A Microsoft scan runs from today to the end of the year (or about four months ahead, if that's later). Cancelled, declined, “free” and all-day events are skipped.
A scan only replaces its own earlier results. Scanning Google never touches Microsoft data, imported files, links or anything you entered by hand.
Calendar settings
Press Manage (or Settings → Calendar when linked) to open it. It has three sections:
| Section | What you can do |
|---|---|
| Provider | See whether Google and Outlook are linked, link either one, or unlink (you're asked to confirm; saved shifts, availability and Review items stay). |
| Calendar links | See your published-calendar links, Remove any, or Add a link or file. |
| Calendars to scan | Every calendar the account can read gets a checkbox. Uncheck one and its events are never fetched. Press Scan now to apply. Changes don't alter what's already in Review. |
Staying signed in
- Google: the sign-in lasts about an hour. If it has lapsed, the next scan opens the sign-in window again.
- Microsoft: links renew quietly in the background using your browser's Microsoft session, and ask you to sign in again if that's not possible.
- Work or school accounts (a university's, for example) may require an administrator to approve apps that read calendars. If sign-in is blocked, use a calendar link instead.
“Removed from your calendar?”
If a shift you already approved disappears from a linked calendar, the Shifts tab shows a card with that title, listing it. Choose Keep it to leave the shift saved, or Remove to delete it. Bettersubbook never deletes it silently.
Unlinking
Settings → Calendar → Manage → Provider → Unlink. The sign-in token is deleted and revoked with the provider. You can also revoke access from your Google account's permissions page at any time.
Something missing or unclear? Tell us and we'll fix the guide.